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The Need For Speed: The Little Things That Increase Set Up Count

  • September 9, 2011
  • Shane Hurlbut, ASC
The Need For Speed: The Little Things That Increase Set Up Count

After completing the Navy SEAL movie Act of Valor, my team and I created a workflow and camera etiquette that has increased our speed exponentially. I’d like to now share some of these pointers with you so that you can streamline your future productions.

Camera Etiquette and Workflow

1. Labeling the cameras internally is paramount. When you are shooting multiple cameras in different conditions you need to know which camera is which. To begin this labeling system, shoot a still, take that card from the camera, and then download it to your computer. Next, access the file and rename the jpeg 999. Remove the card from the card reader, load it back into the camera and take another still. Now the next movie still will be labeled the 1000 series. This will be A camera. B camera will be 2000 and so on. This process is very important because if a CF card label falls off mid-shoot, you will always know which camera it came from. This labeling process is also essential for identifying and trouble shooting cameras with dead pixels.

2. Always format your cards before recording on them. This will implement your internal labeling system as well as ensure that the editor does not receive excess footage from previous shoots or already downloaded media from your production.

3. Labeling your cameras externally is essential in maintaining an organized camera package. I label the camera on the top near the hot shoe.

4. Labeling your cards and having labels placed on the side of your camera for quick and easy access will help speed up your process. During prep, label your camera hand grip with pieces of electrical tape that read, A1, A2, A3 for example. That way, when the card is full, you can take it out, slap the label on and hand it off to your media manager, or place the card into a CF pelican case for storage.

5. Having your ND set by your side. I personally designed the Tiffen 77mm and 4 x 5 WW ND filters with a pouch so they fit on your belt. This makes your filter changes fast. I like to keep my f-stop between a 2.8 and a 4. This gives me a wonderful shallow depth of field.

6. If you have different size lens diameters, electrical tape will slam that 77mm on any still lens you may have in your quiver.

7. Filtering Zeiss CP2s. This little trick kicks butt. For all of you that don’t have 4×5 matte boxes but want to use your 77mm filtration, just take a piece of electrical tape and roll it up so that it is sticky all the way around. Now wrap that around your filter ring. Now just stick it to the front element of the CP2. The element on all of the primes is the perfect size to accept the 77mm stick on application. I fly without a matte box a lot to increase speed. The non-flaring coating on all Canon and Zeiss glass is pretty exceptional when it comes to contending with the sun.

8. If you don’t have drop in filters for long lenses, I physically take 4×5 filters and tape them onto the front element. This will slow down the lens’ ability to intake light, so try and minimize the use of this technique.

9. Build your configurations and keep them at the ready. Converting your rig takes time. Try and anticipate what configurations you may be using that day. On Sports Authority, I had every rig built with a camera in place. We were able to simply grab the configurations and shoot. If you do not have a large number of cameras, try to at least build the rigs that your camera can easily snap into.

10. A camera cart is essential to maintaining organization. The camera cart will keep you mobile as well as provide a place for you to build and store your configurations. I went out and bought those Rubbermaid carts that cleaning service people use. Put carpet on the top and then screwed plywood to the bottom and attached some cheap Harbor Freight wheels to it.

On your Cart

You should have: Allen Keys (Metric & Standard) and Lens Cleaning (Kimwipes and Lens Cleaner). Think of your cart as an extension of your pouch.

11. Extra batteries always in your pocket. Always a fresh batt at the ready will help you maintain a fast tempo.

12. A 940 Pelican case with extra cards in your pocket will give you a safe place to hold and store exposed cards. Treat this process like handling film. Your fresh card is an unexposed negative. Your card that you just pulled out is exposed negative.

13. Using Hoodman RAW cards are incredibly reliable and make for 3 times as fast downloading. This keeps your speed and accuracy at a higher level. Your Media manager can be viewing the media sooner and giving feedback on footage, quickly highlight any problems that he or she might find with your cameras, exposures, focus, you name it, mine has my back.

14. Keep your INFO. BAR up on the bottom of your screen so that you are always double checking yourself. Make sure you have the desired ISO and shutter speed. There have been many times where I’ve found that the little menu wheel gets bumped and the shutter speed has accidentally shifted away from the 1/50th. Tape this wheel off for safety as well as the wheel that switches the camera from manual to auto. Canon issued a lock update a while back, if you send your camera in they will put a lock on the top wheel where you have to push down to be able to move it.

15. Always check you WB on the top of your camera to make sure you are exactly where you want to be and that all your cameras are in sync.

16. Lens cleaner and tissues on your belt speed up your efficiency. I am constantly dealing with dust and dirt blasting the lenses and filters. Having these items nearby will save you many trips back to your camera cart.

Your tool set should include these items…

In Your  AKS (All Kinds of Shit) Bag:

Leatherman, Flashlight, Scissors, Sharpies (Include a Twin Tip Sharpie), Grease Pencil, Velcro, Black Paper Tape, Allen Wrench Set, Screwdriver (multi set is best), Jewelers Screwdriver (multi), Slate Pen (w/ Eraser), Chalk In Holder, Knife, Ball Point Pen. Lens Cleaner and Wipes…

On Your Belt:

Air Can, Small tape roll: 2” Photo Black, 1” White Gaffers Tape, 1 Colored Electrical Tape. Also, when you go out on shoots, it is important to own a surveillance walkie-talkie headset as well.

FINALLY

Never trust the exposure bar or histogram.  Those take exposure based on a RAW and or Jpeg still frame, not how your video should be exposed. If you go by the histogram you will continue to deliver footage that is overexposed and looking like video not digital film.  Use your eye or a HP Dreamcolor lighting monitor.  If there is any secret sauce that I have developed, it is my picture styles–and that I never listen to the camera when it comes to exposing my image.

What does your etiquette look like?  What makes you fast and efficient?

  • Canon
  • Canon 5D
  • Cinematography
  • Filters
  • HDSLR Cameras
  • Lenses
  • media manager
  • prep
  • Rigs
  • Tiffen
  • Workflow
  • Zeiss

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  • One phone conference with Shane First 100 people that sign up before March 11, 2019
  • Early Sign-Up & 15% discount on Live (in person) Workshops
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  • Public Facing Member Profile for Networking & Job Searching
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  • Post your GEAR for Sale or Rental
  • Comments by Shane on Lessons & Courses
  • One phone conference with Shane First 100 people that sign up before March 11, 2019
  • Early Sign-Up & 15% discount on Live (in person) Workshops
  • VIP Status Enables you to see all New Content first before other Members
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